Contract Embroidery Calculator

Contract Embroidery Pricing

Calculate pricing for flat embroidery and caps with stitch count based pricing

Contract Embroidery Samples

Premium Contract Embroidery

Transform your apparel with our professional embroidery services. From corporate logos to intricate designs, we deliver exceptional quality with precise stitch work and vibrant thread colors. Perfect for uniforms, promotional items, and custom branded apparel.

Up to 25,000 stitches
Premium thread quality
Flat & cap embroidery
Volume discounts

Build Your Quote

First 4 colors included, $1.00 per additional color per item

Your embroidery quote will appear here

Enter your project details and click calculate

Contract Embroidery FAQ & Order Guide

📋 General Questions

What is your minimum order quantity?
Our standard minimum order is $100. Orders below this minimum are subject to a $50.00 charge plus a 25% upcharge on the embroidery cost.
What is your standard turnaround time?
We request 12-14 working days after all approvals are received, with a minimum of 3 days processing time after receiving the product. Rush orders (4-7 working days) incur a 25% surcharge.
What file formats do you accept for artwork?
We accept JPEG (.jpg), PNG (.png), TIFF (.tiff), CorelDRAW (.cdr), and Adobe Illustrator (.ai). Vector files (.ai or .cdr) are preferred for optimal results.

💰 Pricing Questions

How is embroidery pricing calculated?
Pricing is based on stitch count and quantity ordered. Additional charges apply for: designs over 4 thread colors ($1.00 per color), metallic thread (25% surcharge), bulky items (50% surcharge), and rush orders (25% surcharge).
What additional services do you offer?
Product mock-ups ($35.00), minor edits ($35.00), personalization ($13.50), emblem sewing ($5.00 each), poly bagging ($0.45-$1.20), and drop shipping ($5.00 per box).

🎯 Technical Questions

What are the size limitations for cap embroidery?
Standard cap front embroidery can be up to 5 inches wide and 2.25 inches in height, depending on the cap's structure and front panel shape.
What thread do you use?
We exclusively use Robison Anton Rayon thread for its durability and vibrant color selection. We can closely match Pantone colors from our extensive inventory.

💳 Payment & Shipping

What payment methods do you accept?
We accept net terms (with approved credit application), checks, cash, and Visa or Mastercard.
Where should I ship blank garments?
Ship to: Northwest Custom Apparel, 2025 Freeman Road East, Milton, WA 98354

How to Place Your Order

1

Prepare Your Order Information

  • Company and contact details
  • Purchase order number
  • Due date and in-hands date
  • Artwork files (vector preferred)
  • Garment specifications
2

Specify Decoration Details

  • Exact placement location
  • Design dimensions
  • Thread colors (from our chart)
  • Total stitch count
  • Digitizing company (if applicable)
3

Complete Purchase Order

  • Use our order checklist format
  • Include all required fields
  • Add special instructions if needed
  • Double-check all information
  • Save as PDF (required)
4

Submit Your Order

  • Email PDF to ruth@nwcustomapparel.com
  • Or call Ruthie at 253-922-5793, ext. 119
  • Wait for order and design approval
  • Ship garments 3+ days before production
Important: We do NOT accept orders typed in email body text. All orders must be submitted as PDF attachments using our order format to ensure accuracy and avoid delays.

Purchase Order Example

PURCHASE ORDER #2025-001

Northwest Custom Apparel

Date: June 26, 2025

Due Date: July 10, 2025

1. Job Information

Company Name ABC Corporation
Contact Name John Smith
Phone (555) 123-4567
Email john@abccorp.com
Job Name Summer Team Polos
In-hands Date July 8, 2025

2. Art Information

Art Type ✓ Repeat Order
Mockup Needed? Yes

3. Garment Details

Style # K500
Color Navy Blue
Description Port Authority Silk Touch Polo
Quantity 48 pieces
Vendor SanMar
Vendor PO# SM-789456

4. Decoration Details

Location Left Chest
Thread Colors White, Red, Blue
Design # ABC-LOGO-2025
Stitches 8,500
Size 3.5" wide

5. Shipping Information

Ship To ABC Corporation
Address 123 Main Street
City, State, ZIP Seattle, WA 98101
Ship Method UPS Ground

6. Special Notes

Please ensure consistent placement across all sizes. Pack by size for easy distribution.

📧 Submit Orders

Ruthie Nhoung

Production Manager

ruth@nwcustomapparel.com

253-922-5793, ext. 119

🎨 Graphic Design

Steve Deland

40+ Years Experience

art@nwcustomapparel.com

253-922-5793, ext. 103